A recent study suggests that approximately 43% of employees now utilize instant messaging while at work. In the modern era, businesses find instant messaging indispensable as it enables employees to communicate as if they were at their desks. This feature promotes collaboration and productivity by facilitating both work-related and informal conversations. Let’s shift our attention to the advantages of instant business communication for business.
Benefits of Using Messengers for Workplace Collaboration
1 Mobility and Accessibility
Instant messaging systems have mobile features, enabling all employees to communicate with each other regardless of their location, whether they are in the office or not.
Employees can use instant messengers on their phones, computers, at the office, in the basement, or even at home. For instance, if there is an issue in the factory, you can ask a colleague for help through instant messaging.
2 Data Security
Often overlooked by organizations is the issue of security. Companies that neglect to equip their staff with necessary work tools may witness employees resorting to personal consumer tools to address work-related problems. This practice, known as ‘shadow IT’, can result in reduced control over data security, intellectual property, and access authorization.
Yes, it is convenient to rely on standard instant messengers, since everyone has them and users are familiar with them. However, the question arises, is Telegram safe or are there any risks? In fact, Telegram is a relatively secure messenger among its peers, thanks to end-to-end encryption. But to guarantee security, it is worth using a VPN, which will protect not only secure chats but also all correspondence in general.
3 Functional Group Chat
Before the advent of instant messaging platforms, business employees had to depend on their phones to send even the briefest messages. This predicament was resolved with the introduction of enterprise instant messaging. Certain platforms facilitate one-on-one conversations and archive them for future reference, ensuring that all dialogues are documented.
4 Saves Money
Instant messaging solutions allow you to communicate with clients, customers, and overseas employees without the burden of international tariffs. Additionally, it is possible to hire staff in other countries and conduct business on a global scale. However, international business also requires skills to work around restrictions. One of the effective tools is free VPN Firefox, which redirects traffic in the browser the way you want. This way you can analyze your competitors, communicate securely with customers, and unblock sites with regional restrictions.
5 Boosts Productivity
Communication through instant messaging improves workers’ productivity and facilitates seamless connectivity. Every employee at the office or station has an IM application for quick assistance and clarification, eliminating the need for phone calls, emails, or voicemails. Employees enjoy a direct connection and can expect prompt responses.
6 Saves Time
Would you like customers to reach out to you for fast issue resolution? Have a quick question for a colleague without getting involved in lengthy discussions? With instant messaging, there’s no need to open an email, walk to someone’s desk, or play phone tag. Just a few swipes and words on the screen, and you can get the answers you need to complete tasks efficiently.
7 Boost Democracy
In a messenger, all participants are on equal footing. Everyone has access to the same information and holds the same right to contribute. This enables organizations to tap into ideas from individuals who may have initially hesitated to join the conversation. This approach eliminates the need for anyone to feel excluded, fostering inclusivity throughout the group.
8 Know Who’s Available
Don’t waste time composing emails only to receive an out-of-office message. With instant messaging, you can determine who’s online and time your communications accordingly, ensuring there’s always someone available to receive them.
9 It’s Less Disruptive
Messaging is less intrusive by nature compared to phone calls. Managing multiple calls simultaneously is more challenging than handling multiple chat windows. Therefore, making calls can be substituted with instant messaging, which is a superior option. Keeping the chat window open also serves as a reminder to send information to a team member in the future.
10 Low Entry Threshold
IM is readily accessible at any time, enabling constant communication without the need for setting up a conference call and distributing access numbers. Additionally, it allows connecting with offsite individuals, eliminating the requirement of gathering everyone from the company in one room. All the necessary tools are conveniently available in one place.
Businesses aim to maximize profits, necessitating a cost-effective communication system and improved worker motivation. Consequently, the trend of businesses migrating towards mobile apps is gaining momentum. An instant messaging (IM) platform is indispensable.